From
Aarav Mehta Design
Pune, Maharashtra aarav@example.com
To
Sunrise Bakery
Pune, Maharashtra
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Website design, 5 pages | 1 | ₹25,000 | ₹25,000 |
| Logo refresh | 1 | ₹8,000 | ₹8,000 |
| Product photos edit | 20 | ₹150 | ₹3,000 |
QUOTATION Q-001 From: Aarav Mehta Design Pune, Maharashtra aarav@example.com To: Sunrise Bakery Pune, Maharashtra 1. Website design, 5 pages: 1 x ₹25,000 = ₹25,000 2. Logo refresh: 1 x ₹8,000 = ₹8,000 3. Product photos edit: 20 x ₹150 = ₹3,000 Subtotal: ₹36,000 GST 18%: ₹6,480 Total: ₹42,480 Advance (50%) to start: ₹21,240 Balance on delivery: ₹21,240 Valid for 15 days. Terms: - Work starts once the advance is received. - Includes 2 rounds of changes. Extra changes are quoted separately. - The balance is due on delivery, before the final files are handed over.
This is what a simple quotation for freelance work looks like. Every part of it can be changed in the maker above.
| # | Description | Qty | Rate | Amount |
|---|---|---|---|---|
| 1 | Website design, 5 pages | 1 | ₹25,000 | ₹25,000 |
| 2 | Logo refresh | 1 | ₹8,000 | ₹8,000 |
| 3 | Product photos edit | 20 | ₹150 | ₹3,000 |
| Subtotal | ₹36,000 | |||
| GST 18% | ₹6,480 | |||
| Total | ₹42,480 | |||
| Advance 50% to start | ₹21,240 | |||
Valid for 15 days. Work starts once the advance is received. Includes 2 rounds of changes. Extra changes are quoted separately. The balance is due on delivery, before the final files are handed over.
QUOTATION Q-014 Date: 10 Oct 2026 From: Aarav Mehta Design Pune, Maharashtra aarav@example.com To: Sunrise Bakery Pune, Maharashtra 1. Website design and build, 6 pages: 1 x ₹45,000 = ₹45,000 2. Contact form and WhatsApp button: 1 x ₹5,000 = ₹5,000 3. Hosting setup and launch: 1 x ₹4,000 = ₹4,000 Subtotal: ₹54,000 GST 18%: ₹9,720 Total: ₹63,720 Advance (50%) to start: ₹31,860 Balance on delivery: ₹31,860 Valid for 15 days from 10 Oct 2026. Terms: - Work starts once the advance is received. - Includes 2 rounds of changes. Extra changes are quoted separately. - The balance is due on delivery, before the final files are handed over.
QUOTATION Q-022 Date: 10 Oct 2026 From: Aarav Mehta Design Pune, Maharashtra aarav@example.com To: Chai Point Cafe Pune, Maharashtra 1. Logo design, 3 concepts: 1 x ₹15,000 = ₹15,000 2. Menu card design: 2 x ₹3,500 = ₹7,000 3. Instagram post templates: 6 x ₹800 = ₹4,800 Subtotal: ₹26,800 GST 18%: ₹4,824 Total: ₹31,624 Advance (50%) to start: ₹15,812 Balance on delivery: ₹15,812 Valid for 15 days from 10 Oct 2026. Terms: - Includes 2 rounds of changes on the chosen concept. - Source files are handed over after full payment.
QUOTATION Q-031 Date: 10 Oct 2026 From: Aarav Mehta Design Pune, Maharashtra aarav@example.com To: Fit with Riya Pune, Maharashtra 1. Reels edit, up to 60 seconds: 8 x ₹1,500 = ₹12,000 2. YouTube video edit, up to 12 minutes: 2 x ₹6,000 = ₹12,000 Subtotal: ₹24,000 Total: ₹24,000 Advance (50%) to start: ₹12,000 Balance on delivery: ₹12,000 Valid for 15 days from 10 Oct 2026. Terms: - Raw footage shared by the client on Google Drive. - Delivery within 3 working days per video. - Each video includes 1 round of changes.
QUOTATION Q-045 Date: 10 Oct 2026 From: Aarav Mehta Design Pune, Maharashtra aarav@example.com To: Kapoor family Pune, Maharashtra 1. Wedding day photography, 2 photographers: 1 x ₹85,000 = ₹85,000 2. Pre-wedding shoot: 1 x ₹25,000 = ₹25,000 3. Printed album, 40 pages: 1 x ₹18,000 = ₹18,000 Subtotal: ₹1,28,000 Total: ₹1,28,000 Advance (30%) to start: ₹38,400 Balance on delivery: ₹89,600 Valid for 15 days from 10 Oct 2026. Terms: - 30% advance to book the date. The date is held only after it is received. - Edited photos delivered within 30 days.
When you send a quotation by email or WhatsApp, a few lines on top help. For example:
Hi Meera, Thanks for the call today. Here is the quotation for the bakery website, ₹42,480 including GST. It covers the 5 page site, the logo refresh and the product photo edits. To start, I take a 50% advance of ₹21,240 and the rest on delivery. The quote is valid for 15 days. Happy to walk you through it if anything is unclear. Thanks, Aarav
The maker gives you all three. The Excel download is a CSV file that opens in Excel or Google Sheets with the items and totals in columns. The Word download opens in Microsoft Word or LibreOffice, where you can change fonts or add your logo. Save as PDF opens a print window: pick Save as PDF as the printer on a computer or phone.
| Quotation | Proposal | Invoice | |
|---|---|---|---|
| When | Before the work | Before the work | After agreeing or delivering |
| Main job | States the price | Explains the plan and the price | Asks for payment |
| Signed by the client? | Sometimes | Often | No |
A PDF gets forwarded, lost in a chat and argued about later. In Client Kit, the same quotation becomes one link: the client reads it, signs on the page and pays the advance to your UPI, and any extra work becomes a priced change they approve on the same link. See the demo, or make a UPI QR code for the advance and write the revision and payment terms with the free tools.
A quotation is a written price offer for a job, sent before the work starts. It lists what you will do, the price of each item, taxes, the total, how long the offer is valid and the payment terms. Once the client accepts it, it becomes the basis of the deal.
Your name and contact details, the client's name, a quotation number and date, each item with quantity, rate and amount, the subtotal, GST or other tax if you charge it, the total, how long the quote is valid, the advance and payment terms, and what is not included.
A quotation comes before the work and says what it will cost. An invoice comes after the client agrees or the work is done and asks for payment. A quotation is not a tax invoice.
Yes. Download a CSV that opens in Excel or Google Sheets, a .doc file that opens in Word, or save it as a PDF from the print window. Nothing is uploaded; the files are made in your browser.
Only if you are registered for GST or the client asks for it. Pick the rate that applies to your service. Check the rate and wording with your accountant, because this tool does not check GST rules.
There is no fixed rule. Many freelancers use 7 to 30 days. A short validity protects you if your rates or schedule change, and it nudges the client to decide.
In Client Kit, the same quotation becomes one link: your client reads it, signs on the page, and pays the advance to your UPI or your own payment link. Changes and the balance happen on the same link. Client Kit takes no cut. Free plan: 3 sends a month, and it never expires.
Client Kit does not hold money. Your client pays you directly and shares the transaction reference.
These are plain-English messages and terms, not legal or tax advice.